Recruitment Process Outsourcing in Poland

We help tech companies from North America, Europe, and the Middle East build software teams in Poland.

  • 30,000 candidates in our database
  • Average time to fill an open position: 3-4 weeks
  • 99% retention rate

We work with great companies

Advantages of RPO

Recruitment Process Outsourcing (RPO) is a strategic solution where we handle the entire recruitment or staffing process on your behalf. From candidate sourcing and screening to onboarding, our expert team streamlines the hiring lifecycle, allowing you to focus on your core business. With a customized approach, advanced technology, and industry insights, RPO ensures efficient, cost-effective, and high-quality talent acquisition, aligning seamlessly with your organizational goals.

Scalability and Flexibility

RPO is a scalable solution, allowing your recruitment efforts to flexibly adjust to varying hiring needs. Whether your organization is experiencing growth or a temporary surge in hiring requirements, RPO adapts to the demand.

Enhanced Quality of Hire

Our outsource solution focuses on talent acquisition and implements rigorous screening processes, assessments, and customized recruitment strategies to provide skilled candidates aligned with your company culture and long-term objectives.

Time and Cost Saving Solution

Itentio RPO service offers a time and cost-effective solution by streamlining the hiring process and reducing hiring costs by around 50% compared to traditional success fee recruitment model.

How Does Recruitment Process Outsourcing Work

Our method ensures a customized, seamless IT Recruitment Process Outsourcing experience, aligning with your needs.

01 step

Defining your needs

We'll have a brief call to review your needs, candidate skills, and collaboration terms. It will help us tailor an IT recruitment solution for you.

02 step

Search of candidates

We use our network and expertise to find top talent aligned with your criteria and goals.

03 step


We help with interview scheduling, candidate expectations, and, if necessary, contract negotiations to ensure a smooth experience for all.

04 step

Offer and Onboarding

After finding a strong candidate, we assist with offers and stay connected, aiding with onboarding for a seamless transition.

05 step

Start and satisfaction check

Before the candidate starts, we help with final preparations, oversee the handover, and ensure ongoing satisfaction and engagement post-placement.

Recruitment Process Outsourcing

vs Contingency Recruitment model

AspectsRecruitment Process OutsourcingContingency Recruitment
Engagement ModelLong-term strategic partnershipTransactional, project-specific engagements
Focus on Process EfficiencyComprehensive process managementLimited involvement beyond candidate placement
Scalability and FlexibilityHighly scalable to meet varying tech firm needsLimited scalability, may require renegotiation for changing needs
Risk SharingShared risk, aligning goals with the partnerHigher risk for the client, as fees are tied to successful hires
Pricing StructureFixed monthly feeSuccess-based, contingent upon successful hires

About Itentio: Hire Your Perfect Dedicated Recruiter

Established in 2018, Itenio IT Recruitment agency is dedicated to finding top tech talent in Poland for tech companies seeking contract and full-time IT professionals. Located in the dynamic tech hub of Krakow, we are ideally positioned to fulfill a wide range of hiring needs in the Polish IT market, with a particular focus on software development and other tech-centric roles.

Our commitment is to connect you with the best candidates, ensuring the creation of efficient tech teams that contribute significantly to the success and growth of your business.

Find Specialists with Expertise in Any Technology

Frontend Backend Mobile Development DevOps Cloud Engineering Quality Assurance and Testing
UX UI Design Software Architecture C Level Positions Project Product Management Data Science and Engineering
Technical Customer Support Business Data Analytics IT Account Management Cybersecurity Software System Administration

Our Clients Speak for Us

Chief Operational Officer

Finding exceptional software developers for our team

Itentio assisted us in finding exceptional software developers for our team. We hired excellent professionals who have become valuable assets to our company. They took the time to truly understand our requirements, technical skills, project timelines, and company culture. Based on this understanding, they presented us a pool of qualified technically competent candidates who fit well with our team’s culture. The hiring process was seamless, with regular updates. Itentio’s team was highly professional, responsive, and proactive, readily addressing any questions or concerns. I highly recommend Itentio to anyone looking for top-notch software developers for their organization!

CEO, IT Monks

IT Recruitment Services for Custom WordPress Development Agency

Within the first week of working with Itentio IT Recruitment, the client has already found multiple qualified candidates, meeting expectations. They communicate their progress regularly and provide feedback on each candidate, helping the client make well-informed decisions on who to employ.

COO, Strategic Advisor
United Kingdom

We wanted to hire software engineers in Poland and Itentio did an excellent job by providing us with a number of outstanding candidates to interview. They understood our recruitment needs and helped at each stage of recruitment process. This resulted in the filling of our positions and we had very exciting additions to the team. We strongly recommend Itentio as a reliable IT recruitment partner.

Senior Software Manager, Software Company

Recruitment Services for Software Company

Itentio IT Recruitment’s expertise streamlined the client’s hiring process, adding immeasurable value to their workforce and bringing in skilled professionals that matched their needs. The flexible team consistently delivered candidates on time and regularly fine-tuned their approach as needed.

CEO, Turms-Adrain

Recruitment for Advertising Company

Itentio IT Recruitment sourced the client with highly qualified candidates that met their expectations. Itentio IT Recruitment delivered on time and was responsive to the client’s inquiries. Overall, the team performed beyond expectations.

CEO, Pitchbox

Recruiting a highly skilled software engineering team in Poland

Itentio IT Recruitment played a crucial role in assisting Pitchbox with establishing a highly skilled software engineering team in Poland. Working with Vlad and the team has been an exceptional experience from start to finish. Their expertise and dedication to finding the right talent for our software development needs were instrumental in helping us build a successful team.

HR Manager, OEC
USA & Poland

Itentio is a strategic partner for us. With their in-depth market knowledge and professional attitude, Itentio is able to provide us with highly skilled candidates regardless of the required skills. They are able to cover multiple IT roles in a timely manner. This is one of the best recruitment agencies in Poland that I would recommend to everyone.

HR Manager, Innervate

Itentio IT Recruitment was able to understand our business needs quickly. As a result of that, we have interacted with good-quality candidates for the roles we were after. We made some great hires.

Chief Executive Officer, Productive Edge

Itentio is a reliable Recruitment partner. We have been working with Itentio on different roles: developers, QA engineers, managers, and DevOps engineers. The collaboration process is transparent and simple, and most importantly – fast and effective. The company does its own prescreening and interviews prior to sending qualified candidates to review. They are professionals in their field and know the labour market well. There was not a single position that we could not close together.

CEO, Digital Marketing Agency

Recruiting Services for Digital Marketing Company

Itentio IT Recruitment found a skilled candidate for a UI Designer’s position to join the client’s team within a week, marking the project’s success. The team was very supportive during the recruitment process, providing timely updates and feedback. They understood the client’s needs and were knowledgeable about the IT market.

HR Manager & CFO, Argos Multilingual
USA & Poland

Working with Itentio has been a seamless experience. Itentio has been our valuable recruitment partner for the last few years. They were able to find us the perfect candidates for our needs and help us to fill multiple technical positions. Their excellent service, attention to detail, consistent follow-up and quality of provided candidates speak for themselves. Highly recommended!


Frequently Asked Questions

If you have specific questions not covered here, please get in touch with us at or via our contact page.

What is Recruitment Process Outsourcing (RPO)?

Recruitment Process Outsourcing (RPO) is a strategic partnership where an IT Recruitment Agency manages some or all aspects of an organization's recruitment process. It includes sourcing, screening, interviewing, and onboarding tasks. Its aim is to optimize and streamline the hiring function.

How does RPO differ from traditional recruitment services?

Unlike traditional recruitment services, RPO involves a comprehensive, end-to-end approach to talent acquisition. RPO providers become an extension of the tech company's HR department, taking on responsibilities across the entire recruitment lifecycle.

What are the primary benefits of using RPO services?

RPO services offer benefits such as cost savings, access to specialized expertise, scalability to meet fluctuating hiring needs, enhanced efficiency in the recruitment process, and the ability to improve the quality of hires.

Is RPO suitable for companies of all sizes?

Yes, RPO can be adapted to companies of varying sizes and industries. Whether you're a small startup or a large enterprise, RPO service can be tailored to meet each client's unique hiring and scaling needs.

How does the RPO provider ensure cultural alignment with our organization?

We invest time in understanding our client's organizational culture, values, and goals. This understanding is then integrated into the recruitment process to ensure that candidates have the required skills and align with the partner's culture.

What control do we maintain as a client in the RPO process?

Clients control critical decisions, such as defining hiring strategies, approving final candidates, and overseeing recruitment goals. We collaborate with clients to align our services with their specific needs and objectives.

Can RPO be utilized for specific roles or departments?

Yes, RPO can be customized to address specific hiring needs for a particular department, project-based roles, or high-volume recruitment. The flexibility of RPO allows for tailored solutions that align with the organization's priorities.

How does RPO address challenges in talent scarcity or niche skills?

We leverage our expertise and network to navigate talent scarcity and source candidates with niche skills. We use proactive recruitment strategies, talent pipelining, and market mapping to stay ahead in identifying and attracting top talent.

What is the typical duration of an RPO engagement?

The duration of an RPO engagement varies based on the partner's needs and goals. RPO agreements can be short-term or long-term, depending on hiring volume, project timelines, and organizational objectives.

How can we measure the success of an RPO engagement?

Success in an RPO engagement is often measured by key performance indicators (KPIs) such as time-to-fill, cost-per-hire, quality of hires, and customer satisfaction. Regular reporting and feedback should ensure transparency and accountability throughout the engagement.

Outsource Your IT Recruitment in Poland

Optimize your hiring process with our RPO - IT Recruitment Process Outsourcing service. We seamlessly manage the entire recruitment lifecycle, from sourcing to onboarding, freeing up your internal resources. Our tailored solutions, backed by industry expertise and advanced technologies, ensure efficiency and cost-effectiveness in finding the right talent.

Ready to find the perfect IT talent for your company?

Contact us today to learn how Itentio can help you build a topperforming software team.

Fill out the form below to schedule a free consultation and discover the benefits of working with Itentio. Don’t wait, take the first step towards building your dream software team today!

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