Itentio IT Recruitment
Our partner is an international organization delivering large-scale digital solutions for EU institutions. We are looking for an experienced Systems Analyst to join a long-term international project (up to 4 years total duration) supporting the design, evolution, and maintenance of SharePoint-based and enterprise IT systems used at EU level. This role focuses on business analysis, software functionality design, system modelling, and close collaboration with technical and business stakeholders.
Whom are we looking for – Systems Analyst
Location: Warsaw, Poland, Near site work mode
Brief position description
As a Systems Analyst, you will be responsible for analysing business processes and requirements, designing software functionality, and modelling system solutions across the full software development lifecycle. You will translate business needs into structured system designs, including use cases, workflows, data models, and acceptance criteria. You will work closely with product owners, UX/UI specialists, developers, testers, and business stakeholders, ensuring that solutions are well-designed, documented, and aligned with both business and technical requirements.
Why is it worth joining this company?
- EU-level impact – contribute to digital systems supporting EU institutions and operations
- Long-term stability – initial 12-month contract with up to 3 renewals (48 months total)
- High-responsibility role – advanced-level involvement in system design and analysis
- Near-site flexibility – primarily remote work with occasional onsite presence (2 hours commuting from Warsaw max)
Systems Analyst – Key Responsibilities
- Analysing business processes, capabilities, requirements, and user stories
- Designing software functionality for new and existing IT solutions
- Modelling and documenting logical data models, system roles, use cases, workflows, and acceptance criteria
- Managing non-functional requirements
- Identifying and evaluating options for potential technical solutions
- Maintaining system and design models throughout the system lifecycle
- Cooperating with UX/UI specialists in preparation of UI prototypes, forms, and controls
- Presenting and explaining software designs to business experts, product owners, developers, and testers
- Supporting product owners in preparation of development tasks
- Preparing system documentation, presentations, and training materials for business users
- Supporting testing, development, quality assurance, and change management activities
Systems Analyst – Main requirements
- Minimum 8 years of IT industry experience, including 5 years of experience in system analysis or a similar role
- ICT-relevant degree is NOT mandatory
- Experience across at least one full software development lifecycle
- Mastery of SharePoint and SharePoint platform-specific tools
- Expert-level skills in analysing business processes, capabilities, requirements, and user stories
- Strong knowledge of software functionality design and UML modelling
- Ability to define system roles, use cases, workflows, system rules, logical data models, UI forms, and controls
- Solid understanding of system development methodologies
- Proficiency with system modelling tools (e.g. Sparx Enterprise Architect)
- Excellent communication, documentation, and problem-solving skills
- Certification: at least one of the following: Certified UML Professional (Intermediate level), OR an equivalent internationally recognized certification (subject to acceptance by the Client)
- English level: minimum C1, confirmed by certificate (even free online certification).
Systems Analyst – What is in it for you?
- Competitive salary: Up to 7000 EUR/month on B2B contract.
- 220 paid working days a year on B2B contract.
- Almost Remote Setup – Near site work mode, you mainly working remotely.
- Contribute to an EU-wide mission supporting border management and digital governance.
- Work primarily from home, with occasional onsite work in Warsaw (within 2 hours’ reach).
The Next Step for you:
Is it a new challenge for you? If you want to become a valuable part of this project, please apply via the contact form below.
Itentio IT Recruitment privacy and equal opportunity statements:
By submitting the recruitment application, you consent to the processing of your personal data contained therein. The controller of your personal data is Vladyslav Muzhylivskyi operating under the business name Vladyslav Muzhylivskyi Itentio with its registered office in Kraków (Tax ID: 6751522794). Personal data will be processed in order to carry out the recruitment process for the position specified in the job offer, including for the purpose of assessing the qualifications for work in this position. You can withdraw your consent at any time, which, however, does not affect the legality of the processing that was carried out on its basis before its withdrawal. You have the right to request access to your data, to rectify it, delete it or limit its processing, as well as the right to transfer your personal data, the right to object to data processing and the right to lodge a complaint with the supervisory authority for the protection of personal data. Additional information on the processing of personal data is in our Privacy Policy available at https://itentio.com/privacy-policy/.
Please note that all applications are treated with strict confidence. Itentio IT Recruitment will never share your data outside our organization without your written consent. Itentio is an equal-opportunity recruitment company and values diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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