Itentio IT Recruitment
Our partner is a company offering digital solutions that help governments manage and improve their services. We’re looking for a Project Manager to join a long-term international project (4 years total duration) for the EU’s operational arm for border security – an organization that supports and coordinates national agencies in safeguarding the European Union’s external frontiers while upholding European values and fundamental rights.
Whom are we looking for – Project Manager
Location: Warsaw, Poland, Near-site work mode (mostly remote, with occasional visits to the office)
Brief position description
As a Project Manager, you will oversee the full lifecycle of a medium-to-large ICT project, ensuring delivery on time, within scope, and aligned with business objectives. The role covers project control, stakeholder management, risk and issue tracking, team leadership, communication, and production of key project artefacts. To succeed, you’ll bring 8+ years in IT, strong project leadership experience, deep understanding of modern technologies, excellent communication skills, and at least one major project management certification. Experience with EU institutions, information security, data privacy assessments, and conflict resolution will be considered a strong advantage.
This role offers the opportunity to contribute directly to a high-impact digital transformation project that strengthens EU border security and operational efficiency. You’ll join a stable, long-term initiative (initial 12-month B2B contract with up to three renewals) and collaborate with international teams within a well-structured EU governance environment. The position follows a flexible near-site model – primarily remote, with the ability to work on-site in Warsaw when needed, making it a great fit for experienced professionals seeking both purpose and work-life balance.
Why is it worth joining this company?
- Meaningful mission – contribute to digital transformation that strengthens EU border security and operational effectiveness.
- Stability & growth – initial 12-month B2B contract with up to 3 renewals (4-year project).
- International exposure – collaborate with multicultural teams in a structured EU governance environment.
- Flexible setup – near-site work mode: primarily remote, with availability for on-site work in Warsaw (within 2 hours).
Project Manager – Key responsibilities
- Manages effectively and efficiently the project within its complete lifecycle and scope.
- Establishes and manages project controls in order to ensure that the milestones are met and project products delivered on time and within scope and the business goals are enabled
- Assures and controls quality of the project deliverables
- Identifies, tracks, monitors and communicates project-related issues, scope changes, variances and contingencies that may arise during the implementation of the project
- Liaise with Project Board and other key stakeholders
- Assigns and controls the tasks, authorizes work packages, balances priorities and workload in the team, motivates project team members
- Plans and controls project products delivery processes
- Manages effective communication within the project and with external environment of the project
- Produces project management products (like plans, logs, schedules). Defines the responsibilities of parties involved in the project
- Prepares and presents oral and written technical reports and project presentations
- Organizes and conducts project meetings
Project Manager – Main requirements
- 8+ years of experience in IT industry, including 5+ years as a Project Manager.
- Experience in leading at least 1 medium-large ICT project as a PM.
- Knowledge and experience in applying of project management, Agile methodologies and methods.
- Thorough understanding of IT and its application to business needs.
- Understanding of with current technologies and trends relevant to the project.
- Excellent communication skills, including the ability to produce high quality written material and presentations for a variety of audiences.
- Ability to work in changing environment, in a variety of situations, seeking improvements and proactively looks to further improvements.
Strong problem-solving skills, leadership, ability to work effectively with colleagues, managers and suppliers. - Bachelor’s or Master’s degree in ICT.
- English level: minimum C1, confirmed by certificate (including free online certificate).
- Certifications (at least one): PRINCE2 Practitioner / Project Management Professional (PMP) / PM2 Essential / PM2 Advanced or an equivalent certification recognized internationally (subject to acceptance as a valid credential by the client).
Nice to have
- Knowledge/experience in the area of Data Privacy, Data Protection Impact Assessments, Business Continuity, and Information Security Risk Assessment in the environment of EU Institutions, understands its challenges and methods for conducting effective analysis/assessment in those areas.
- Excellent conflict management and resolution skills.
- Experience working for/at the public sector, preferably in International organisations or EU Institutions.
Project Manager – What is in it for you?
- Competitive salary: Up to 9400 EUR/month on B2B contract.
- 220 paid working days a year on B2B contract.
- Almost Remote Setup – Near site work mode, you mainly working remotely.
- Contribute to an EU-wide mission supporting border management and digital governance.
- Work primarily from home, with occasional onsite work in Warsaw (within 2 hours’ reach).
The Next Step for you:
Is it a new challenge for you? If you want to become a valuable part of this project, please apply via the contact form below.
Itentio IT Recruitment privacy and equal opportunity statements:
By submitting the recruitment application, you consent to the processing of your personal data contained therein. The controller of your personal data is Vladyslav Muzhylivskyi operating under the business name Vladyslav Muzhylivskyi Itentio with its registered office in Kraków (Tax ID: 6751522794). Personal data will be processed in order to carry out the recruitment process for the position specified in the job offer, including for the purpose of assessing the qualifications for work in this position. You can withdraw your consent at any time, which, however, does not affect the legality of the processing that was carried out on its basis before its withdrawal. You have the right to request access to your data, to rectify it, delete it or limit its processing, as well as the right to transfer your personal data, the right to object to data processing and the right to lodge a complaint with the supervisory authority for the protection of personal data. Additional information on the processing of personal data is in our Privacy Policy available at https://itentio.com/privacy-policy/.
Please note that all applications are treated with strict confidence. Itentio IT Recruitment will never share your data outside our organization without your written consent. Itentio is an equal-opportunity recruitment company and values diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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