Project Manager for US SaaS AdTech Platform

Our client is a US-based (San Carlos, California) product software company developing a SaaS AdTech platform. The company is actively growing and expanding its tech team and therefore is looking for a Project Manager to join the company. You may find the full description below.

Who We’re Looking For – Project Manager

Location: Poland, EU or Ukraine (100% remotely).

Brief product and position description

Their platform empowers Fortune 500 companies to control the digital advertising experience through a sophisticated, unified solution that integrates with existing tech and media stacks. The platform supports ad creative use cases, audience management, experimentation, workflow automation, and performance optimization. The company is experiencing significant growth and expanding its international tech team. To support this expansion, they are looking for a Product Manager (Inbound) to join their team in Poland, the EU, or Ukraine.

The Project Manager plays a critical role in ensuring the smooth execution of multiple, concurrent product initiatives. Sitting at the intersection of Product, UX, Engineering, and Customer Success, this role drives alignment, mitigates risks, and keeps projects on track. The Project Manager is responsible for planning timelines, managing dependencies, tracking deliverables, and proactively resolving bottlenecks. They also facilitate stakeholder communication, ensuring teams have the information they need to execute efficiently. Success in this role requires strong organizational skills, cross-functional collaboration, and a keen ability to balance priorities while maintaining clear visibility into project progress.

Why is it worth joining this company?

1. It is a company with a startup set up and has a bit over 50 people on board, so each person matters a lot and can involve in the direction of product development;
2. They are working with their product development, which is pretty flexible and, at the same time, challenging;
3. The company provides professional growth and career advancement opportunities, with annual salary reviews, as well as knowledge sharing within the team of skilled colleagues.

Project Manager – Main responsibilities for this position

Project Manager – Main requirements 

• 5+ years of experience in Project or Program Management within SaaS, ideally MarTech, AdTech or a related industry.
• Strong ability to manage multiple concurrent projects with cross-functional dependencies.
• Excellent organizational and communication skills, with experience in stakeholder management.
• Expertise in Agile, Scrum, Kanban, or hybrid project management methodologies.
• Strong problem-solving mindset with the ability to anticipate challenges and propose solutions.
• Proficiency in project management tools like Jira, Trello, Asana, or similar platforms.
• Ability to balance competing priorities and negotiate scope, timelines, and resources effectively.
• Candidates must be based in Poland, the EU, or Ukraine (100% remote role).

Key Deliverables:

• Project Plans & Timelines – High-level roadmaps, Gantt charts, and sprint plans detailing tasks, milestones, and ownership.
• Dependency & Risk Matrix – A clear overview of internal and external dependencies, risk assessments, and mitigation strategies.
• Status & Progress Reports – Regular updates (weekly/bi-weekly) highlighting achievements, blockers, and upcoming priorities.
• Resource Allocation Plans – Documentation of team capacity, workload distribution, and forecasting potential resource constraints.
• Customer Commitment Tracking – Clear documentation of feature releases tied to specific customer agreements or contractual obligations.
• Stakeholder Communication Updates – Executive-level summaries and cross-functional briefings to ensure alignment on goals and priorities.
• Post-Launch Retrospectives – Insights on project performance, lessons learned, and actionable recommendations for process improvements.

Success Indicators for This Role:

• On-Time Delivery & Predictability: Major milestones, releases, and customer commitments are consistently met with minimal last-minute changes, and stakeholders have confidence in timelines and capacity plans.
• Effective Risk Mitigation: Risks or dependencies are identified early, addressed proactively, and rarely cause significant delays, with fewer unexpected escalations near release dates.
• Cross-Team Alignment & Satisfaction: Positive feedback from teams (Product, UX, Engineering, and Customer Success) on communication, scheduling, and processes, with minimal confusion around handoffs, ownership, or deadlines.
• Efficient Use of Resources: Resource allocation is well-managed, leading to balanced workloads and high throughput of product features without sacrificing quality or morale.
• Continuous Process Improvement: Ongoing refinement of project management tools and methods, with improvements in cycle times, reduced bugs, smoother collaboration, and actionable changes from retrospectives.

Project Manager – What is in it for you?

• Excellent salary remuneration: the company can offer between 4000 USD and 6500+ USD (or more for outstanding talent) net on a B2B contract based on your skills, with the opportunity to fix this amount in USD;
• 24 days of vacations on a B2B basis contract, Polish official holidays are days off;
• 5 days of paid sick leaves on a B2B contract;
• The company can organize trips and events, for instance, Annual Team Summit;
• Certifications and training within the company;
• Flexible working hours and opportunity to work remotely 100%.

The Next Step for you:

Is it a new challenge for you? If you want to become a valuable part of this project, please apply via the contact form below.

Itentio IT Recruitment privacy and equal opportunity statements

By submitting the recruitment application, you consent to the processing of your personal data contained therein. The controller of your personal data is Vladyslav Muzhylivskyi operating under the business name Vladyslav Muzhylivskyi Itentio with its registered office in Kraków (Tax ID: 6751522794). Personal data will be processed in order to carry out the recruitment process for the position specified in the job offer, including for the purpose of assessing the qualifications for work in this position. You can withdraw your consent at any time, which, however, does not affect the legality of the processing that was carried out on its basis before its withdrawal. You have the right to request access to your data, to rectify it, delete it or limit its processing, as well as the right to transfer your personal data, the right to object to data processing and the right to lodge a complaint with the supervisory authority for the protection of personal data. Additional information on the processing of personal data is in our Privacy Policy available at https://itentio.com/privacy-policy/.

Please note that all applications are treated with strict confidence. Itentio IT Recruitment will never share your data outside our organization without your written consent. Itentio is an equal-opportunity recruitment company and values diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Enjoy our updates and new opportunities by subscribing to our LinkedIn and Facebook pages.