Itentio IT Recruitment
Our partner is an international organization delivering digital and operational solutions for EU institutions. We are looking for a Data Entry Clerk to join a long-term international project (total duration up to 4 years) supporting one of the EU’s operational agencies responsible for large-scale information systems and cross-border cooperation. This role focuses on documentation handling, data accuracy, system support, and operational assistance within complex ICT environments, ensuring high-quality data and documentation standards across EU-level systems.
Whom are we looking for – Data Entry Clerk
Location: Warsaw, Poland, Near site work mode
Brief position description
As a Data Entry Clerk, you will support EU-scale ICT systems by managing documentation, registering and maintaining data in electronic repositories, and assisting system users. You will work closely with technical and non-technical stakeholders, ensuring data accuracy, structured documentation, and smooth operational support.
This role requires strong attention to detail, excellent organizational skills, and confidence working with tools such as SharePoint, MS Office, and data manipulation utilities. You will contribute directly to the quality, reliability, and usability of critical EU information systems.
Why is it worth joining this company?
- EU-level impact – contribute to systems supporting European institutions and cross-border operations
- Long-term stability – initial 12-month contract with up to 3 extensions (4 years total)
- Structured international environment – work within well-defined EU processes and standards
- Near-site flexibility – primarily remote work with occasional presence in Warsaw
Data Entry Clerk – Key Responsibilities
- Preparing, printing, and distributing systems and project documentation
- Registering formal documents in electronic systems
- Managing correspondence and maintaining registers
- Producing reports and structured documentation
- Filling and updating databases based on paper documents and electronic repositories
- Correcting, cleansing, and validating data in electronic systems
- Providing operational support to software system users
- Supporting testing activities and basic system verification
- Ensuring accuracy, consistency, and quality of stored data and documentation
Data Entry Clerk – Main requirements
- Minimum 2 years of IT-relevant professional experience, including experience in a similar role
- ICT-relevant degree is NOT mandatory
- English level – minimum B2 (CEFR), can be free certificate confirming knowledge
- Strong experience with MS Office tools and office automation
- Mastery of SharePoint and SharePoint-specific tools
- Basic knowledge of ICT terminology and concepts
- Experience with data manipulation tools and basic scripting
- High attention to detail and accuracy
- Strong written and verbal communication skills
- Ability to work systematically and independently
- Service-oriented and quality-focused mindset
Data Entry Clerk – What is in it for you?
- Competitive salary: Up to 4850 EUR/month on B2B contract.
- 220 paid working days a year on B2B contract.
- Almost Remote Setup – Near site work mode, you mainly working remotely.
- Contribute to an EU-wide mission supporting border management and digital governance.
- Work primarily from home, with occasional onsite work in Warsaw (within 2 hours’ reach).
The Next Step for you:
Is it a new challenge for you? If you want to become a valuable part of this project, please apply via the contact form below.
Itentio IT Recruitment privacy and equal opportunity statements:
By submitting the recruitment application, you consent to the processing of your personal data contained therein. The controller of your personal data is Vladyslav Muzhylivskyi operating under the business name Vladyslav Muzhylivskyi Itentio with its registered office in Kraków (Tax ID: 6751522794). Personal data will be processed in order to carry out the recruitment process for the position specified in the job offer, including for the purpose of assessing the qualifications for work in this position. You can withdraw your consent at any time, which, however, does not affect the legality of the processing that was carried out on its basis before its withdrawal. You have the right to request access to your data, to rectify it, delete it or limit its processing, as well as the right to transfer your personal data, the right to object to data processing and the right to lodge a complaint with the supervisory authority for the protection of personal data. Additional information on the processing of personal data is in our Privacy Policy available at https://itentio.com/privacy-policy/.
Please note that all applications are treated with strict confidence. Itentio IT Recruitment will never share your data outside our organization without your written consent. Itentio is an equal-opportunity recruitment company and values diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
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